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DATE

17-21 Sep 2019

LOCATION

Athens - Greece

VENUE

MAICC

EXPECTANCE

1000-1200 participants

ACCOMMODATION TERMS

PCO CONVIN is the official congress partner for hotel accommodation and is the only agency offering accommodation on behalf of EPNS 2019.

As the official housing agency, PCO CONVIN provides professional customer service & support for all your accommodation needs. We can secure your room in a wide range of hotels in the area of the congress venue. Early booking is highly recommended.

Location of Hotels:

Please have a look at the Conference Hotel Map for more information on the location of the hotels.


Group Reservations

OUR BENEFITS:

• We offer an ideal selection of hotels next to the congress venue and in other central locations.
• Group check-in
• Hospitality desk at the hotel during congress dates
• Dedicated personnel before the congress and onsite to support your stay in Athens.
• Prices include breakfast, WI-FI and taxes.
• Free shuttle service during congress’ social events

For group bookings please contact EPNS accommodation team by e-mail: reservations@epns2019.org

Group bookings (7 rooms or more) cannot be made online as different terms and conditions apply than the ones hereby presented, applying for individuals.

Individual Reservations

Participants can book their hotel room via our conference online form.


HOTEL RESERVATION TERMS

• According to Greek legislation, a stayover tax is charged to guests in Greek accommodation units in addition to the room rate per night. The amount charged is EUR 1,50 in three-star hotels, EUR 3,00 in four-star hotels and EUR 4,00 in four-star superior and five-star hotels. These amounts are not included in the hotel rates provided and will be paid directly at the hotel receptions.
• Room rates are quoted in Euro, per room, per night, including Buffet Breakfast and all applicable taxes.
• Check-in time is 14:00; check-out time is 12:00.
• The official accommodation partner for the EPNS Meeting 2019 is PCO CONVIN. Any queries regarding the accommodation should be addressed only to PCO CONVIN. Please note that the hotels will not accept any cancellations, payments, date changes or name changes directly.
• Rooms are available from September 17th until September 21st 2019. All other dates are upon request and subject to hotels' availability.
• No reservation will be handled without the accommodation form fully completed and accompanied by the full credit card details or bank slip of the full payment.
• Pre- & post-conference date bookings must be fully paid upon confirmation of the availability. In case the payment of the pre- & post-conference hotel bookings is not received within 3 working days from the booking interest, they will be cancelled (unless a different specific option date is given through correspondence by PCO CONVIN).
• A pre-booking confirmation will be sent by email within 5 working days of the properly filled in accommodation form receipt and relevant payment.
• The final confirmation of the reservation will be sent after full payment has been received. If not received, the Organizing Secretariat will have the right to cancel the reservation within the given deadlines.
• Bank charges are the responsibility of the payer.
• If you state as payment method the bank transfer, you will have to complete the transaction of the full amount of the room within 7 working days from the online form booking interest. In case the bank transfer is not received, you will be asked for the bank slip by e-mail. After 48 hrs from this message, any unpaid booking will be automatically considered as cancelled.
• All bank charges associated with any refund will be the responsibility of the delegate.
• In case of change of the arrival date, or check-in time, please inform the Organizing Secretariat in advance, so that your reservation will not be considered as non-show. Alterations in the total days of stay will be subject to the cancellation policy mentioned below.
• All cancellations should take place in writing (via email). The customer cannot derive any rights from a verbal cancellation.
• In case taxes and / or VAT change, the Organizing Secretariat reserves the right to change the rates accordingly.
• The accommodation bookings are being responsibly communicated, confirmed and finalized by PCO CONVIN to the hotels. Thus, the provision of vouchers or reference numbers is not necessary and for the check-in of the guests only a demonstration of the official documentation (passport, identity card) is mandatory. A reference of participation in the EPNS conference as well as a hardcopy of hotel confirmation provided by PCO CONVIN during correspondence are optional.
• Please advise the Organizing Secretariat for any special requirements you may have (disabled person, specific dietary requirements, non-smoking room, etc.) at reservations@epns2019.org.


Cancellation terms

• For written cancellations received until April 13th 2019, no cancellation fees apply.
• For any cancellation or alteration of dates (unless the alteration of dates is agreed and confirmed by PCO-CONVIN) made from April 14th until July 17th 2018, a charge of 50% of the initial booking will apply.
• No refunds will be made for any cancellation/non-show/early departure after July 17th 2018.


Name changes

• Name changes to the room bookings are valid when the new name is simultaneously communicated with the cancellation of the initial name. After having been definitively confirmed as cancelled, the reservation cannot be retrieved and given to another party.
• In case of name change until July 16th, 2019 an administration fee of EUR 50,00 applies.
• From July 17th until August 16th, 2019, any name change will be subject to 50% charge of the initial booking.
• No name change will be accepted after August 16th, 2018 (all room requests will be considered as new and will charged in full).
• For each name change you must notify the Conference Secretariat by email to reservations@epns2019.org.

 

 

(+30) 210 6833 600

info@epns2019.org

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